Article 1. Name
The name of the organization is the San Antonio Association of Hispanic Journalists. The principal office for the transaction of business of the corporation is located in the State of Texas, County of Bexar.
Article 2. Purpose.
The San Antonio Association of Hispanic Journalists is a nonpartisan organization. Its purpose is to:
- Provide networking opportunities for Hispanics and Latinos/as/e/x in journalism and communications careers
- Help develop Hispanic and Latino/a/e/x leaders in journalism
- Advance and be an advocate for Hispanics and Latinos/as/e/x in journalism and communications careers
- Encourage Hispanics and Latinos/as/e/x to consider and pursue journalism and communications professions.
Article 6. Elections
- Election dates
- The board must set a July date for the annual election of officers.
- The board must set a date of record for voter eligibility that is at least 90 days before the election date.
- The board must set a June date for nominations to open. Nominations will close one week after that date.
- An eligible member is allowed to run for only one position at a time. If a person is nominated for more than one position, the person must choose which nomination to accept before candidates are announced for that election.
- An election may be conducted electronically or in person.
- Once a ballot has been submitted in an election, it cannot be changed.
- Elections are overseen by the Elections Committee, which is responsible for verification of voter eligibility and of the vote counting.
- The Elections Committee chair must be an independent arbiter who is not involved in the campaign of any candidate in the elections the arbiter is overseeing.
- The President appoints the Elections Committee chair and committee members unless the president is running for office.
- If the president is running for office, the president will not appoint or be involved in the appointing of the Elections Committee chair or members of the committee. In such cases, the Elections Committee chair must be nominated by a member in good standing who is not running for office and must be approved by a two-thirds vote of the board; the chair will choose the other committee members, subject to approval by a majority of the board.
- If a position becomes vacant, the board must call a special election within thirty (30) days. The date of record for voter eligibility will be ninety (90) days before the special election date.
Article 7. Organizational Structure
All officers may serve no more than two consecutive terms per office. Officers may serve on any of the association committees. If an officer cannot attend a meeting, the officer must provide notice to the president or vice president.
President: The Association president must be a full-time working electronic or print journalist. The president presides over meetings, develops the agenda and communicates with members. The president is the organization’s official spokesperson. The president appoints committee chairs and committee members to assist with committee assignments. The president has the authority to delegate responsibilities to any board member.
Vice President: The vice president must be a full-time working electronic or print journalist. The vice president must assume all duties of the president in the event of the absence or disability of the president. The vice president will keep a record of membership, showing names of all members, their addresses, type of membership and a record showing dues payments.
Secretary: The secretary must attend all meetings and keep a record of minutes of meetings of the members and the directors. The secretary is responsible for ensuring the membership receives required notices by mail, email, social media or telephone. Notices must be posted on the association’s website at least five (5) days in advance.
Treasurer: The treasurer must keep a record of all financial transactions by the association including:
- making deposits of all money in the name and to the credit of the Association;
- disbursing funds at the order of the officers and;
- making available to the officers whenever requested, an account of all transactions and the condition of the financial condition of the Association.
At-Large Print Officer: must be a professional journalist who works full time in the gathering, editing or presentation of news for a print or digital publication or a journalism association. This officer is responsible for advocating for the members in this category to the board and recruiting additional members from this category.
At-Large Broadcast Officer: must be a professional journalist who works full time in the gathering, editing or presentation of news for broadcast. This officer is responsible for advocating for the members in this category to the board and recruiting additional members from this category.
At-Large Communications Officer: must be a journalism educator; professional in advertising, communications, marketing or public relations; journalist freelancer, podcaster, blogger; or other independent journalist. This officer is responsible for advocating for the members in this category to the board and recruiting additional members from this category.